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How To Reduce Office Printing Cost

Believe it or not, you can reduce your printing cost without having to affect your work production or your employee morale. Cutting down the cost of office printing is usually a way to reduce overall office costs. Reports showed that the cost of printing could equate up to 5% of a company’s annual gross revenue. 

Here are five ways that you can reduce your office printing cost without purchasing a piece of new equipment or replacing the copier that you already have: 

Utilize high yield cartridges 

A lot of today’s ink and laser printers have two types of cartridges, the standard low yield ones, and the high yield ones. While high yield cartridges will cost more upon purchase, your cost per page can be 50% less than a standard yield cartridge. This is because it produces high-quality prints that do not use too much ink. 

Utilize automatic duplexing

A lot of office printers and copiers have an automatic duplexer installed that allows the copier to print on both sides of a paper without any interaction from the user. You can also set this up by default on your printer’s server so you can still have an option not to print on both sides. Duplexing may not save ink costs, but it can save your paper consumption in half. 

Utilize a compatible ink or toner

This is a greener option, and it can reduce your ink cost around 20 to 50% or more. The trick is finding a great supplier and manufacturer. You do not have to purchase a new ink or toner; all you need to do is to purchase a remanufactured ink or toner. It is best if you go for those with lifetime guarantees on their products. Some companies lease copiers, and sometimes they can even give you a deal on remanufactured ink or toner. Leasing companies are everywhere, especially in the United States. Copier lease in Birmingham and other places may offer remanufactured ink or toner; it can help you save more. They make sure that their products do work because they have much to lose if they don’t. 

Set color copiers to monochrome

Printing or copying documents in color is a big expense, and it is usually taken for granted by the companies. The cost for a colored document is usually four to five times more per page than a simple monochrome page. Around 95% of printed color documents could have been printed in monochrome. It is best to set monochrome as a default in your copier, and anyone can switch it to color only when needed. By doing this, you can cut your ink expenses in half.

Assign larger print jobs to network printers

A lot of offices still use small desktop printers. In the past few years, there has been a migration away from these types of printers. There is also a case to be made for the use of these printers, such as management, location, confidentiality and more. If someone wants to print a one-page email, it does not have a massive impact, but if someone wants to print a 100-page policy manual, it should be directed to a larger network device. These types of devices are faster, and the cost per page is 30 to 70% less than a desktop laser printer or inkjet. 

These are just some of the tips that you can follow to be able to cut on your printing cost. This is especially important for small businesses that are taking note of all their expenses and are on a tight budget. It is very important to note that cutting your printing cost should not just be done by one person, but it should be a team effort. 

If you plan to get copiers for your Birmingham office, you can opt to buy copiers or lease copiers in Birmingham. We can give you options for getting the copy machine that you want. You can contact our local copier leasing services department in your location.

If your location is around Birmingham, you may call us at (205) 409-9338, and our personnel for copier leasing in Birmingham will assist you. If you are also looking for copier repair services in Birmingham, you may contact our copier repair personnel with the same number.